Title: Administrative Assistant

VP Area: Academic Affairs

Department: Regional Centers

Job Summary/Basic Function:

FUNCTION AND RESPONSIBILITY
To provide professional secretarial, receptionist, and administrative assistance to the Escanaba Regional Center Director and full and part-time faculty. Must possess the ability to make decisions and have the ability to meet changing conditions and problems.

DUTIES AND RESPONSIBILITIES
Manage telephone and visitor contacts; exercise problem-solving and referral judgment; manage office. Maintain positive relations with prospective and enrolled students, as well as faculty and staff in other departments.

Assist students, full-time and adjunct faculty, and visitors with Regional Center functions; exercise discretion, prepare draft correspondence, schedule appointments, and maintain office files and records. Assist Regional Center Director to complete duties as required; assist in preparation and production of Regional Center publications and promotional materials.

Must maintain confidentiality, high level of accuracy in work tasks; excellent organizational skills; other duties as assigned.

Minimum Qualifications:

Associate Degree or two years office experience required. Excellent customer service and office management skills. Proficiency in word processing, spreadsheets, database management, internet and must have the ability to learn new technology.

Physical Demands:

Adequate physical fitness to be able to sit and concentrate for long periods of time; problem solving ability; ability to understand and work with numbers and computers; ability to see, hear, and speak with or without the use of aids to perform normal office tasks.

Work Hours: 

Up to 20 hours per week, regular business hours