Title: Accounting Clerk - Cashier

VP Area: Finance & Operations

Department: Business Operations

Published Salary: $18.29 per hour

Job Summary/Basic Function:

To provide clerical, accounting, and customer service support for Business Operations, including cashiering, student accounts, and financial processing, in accordance with institutional policies and procedures.

DUTIES AND RESPONSIBILITIES

1. Process daily receipts for departments, student accounts, and student loan payments.
2. Balance cash daily; ensure departmental bank deposits are picked up by the bank daily and distribute receipts for deposits to the departments. Verify and process change requests from departments.
3. Prepare and maintain Excel reports to upload receipt data into Banner.
4. Extract, receipt, and code general bank transactions daily.
5. Assist with student account questions; be familiar with FERPA Law, and verify authorization to receive student account information.
6. Direct students, parents and employees to the appropriate department for assistance with any questions they may have outside of the Cashier Counter.
7. Cash checks for employees and students.
8. Process Touchnet files and reconcile daily payments to Banner.
9. Obtain and distribute daily Canadian Rate Exchange information.
10. Perform  the escheating process for uncashed checks.
11. Perform backup Accounts Payable accounting responsibilities with respect to payment of Travel Voucher Reimbursement, Local Fund Vouchers, Travel Advances, and payments to vendors. Check invoices against open purchase orders and perform verification of invoice detail including correct vendor information, items purchased, and receipt of items purchases prior to payment.
12. Be familiar with and adhere to area security procedures.
13. Open and distribute incoming mail for Business Operations, and maintain the department’s email box and voicemail.
14. Perform accounting and clerical functions to support accounting personnel.
15. Perform related duties as assigned.

MINIMUM QUALIFICATIONS

• High School diploma or equivalent
• Two years of experience in office work
• Typing proficiency of at least 40 words per minute
• Knowledge of standard office procedures
• Experience with cash handling and customer service
• Ability to listen and follow verbal and written instructions
• Excellent written and oral communication skills
• Ability to perform basic arithmetic calculations
• Strong attention to detail and accuracy
• Honesty and integrity
• Proficiency in Microsoft Word and Excel

DESIRED QUALIFICATIONS

• Associate degree in Accounting or related field.
• Knowledge of Banner Software, Touchnet Software, or equivalent student information system.
• Basic accounting knowledge through formal training or experience.

PHYSICAL AND MENTAL DEMANDS

Ability to hear a normal conversational voice and telephone conversation, with or without a hearing device; ability to speak and be understood under normal circumstances; ability to read and to understand written and spoken language; ability to see with or without vision aid and to concentrate long hours on a computer screen.  Use of fine motor skills and dexterity to type and input computer information and use other business machines. Use of gross motor skills for filing, handling of paperwork, and office equipment.  Ability to communicate with a variety of audiences; ability to understand and work with numbers and detail work. Physical fitness adequate to maintain long hours and work under pressure.

DISCLAIMER: The above statement reflects the general duties considered necessary to describe the principle functions of the job identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the job.  It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision.