Database Management:
 Maintain and update donor records in the advancement database, ensuring the accuracy and completeness of data related to donors, gifts, pledges, and events.
 Actively manage the ongoing improvement of data integrity and enhancement of the Advancement Database including but not limited to: updating and correcting database records in Banner and Constant Contact, directing student-employees in this effort, and the integration of vendor-provided batch processing, NCOA and other sources with the support of the University IT Department in conjunction with the Advancement team.
 Implement data hygiene practices such as regular audits, de-duplication, and data validation.
 Provide database support to the Advancement team by generating queries, reports, and mailing lists.

Gift Processing and Accounting:
 Upon receiving a gift or donation, verify the donor’s details, the gift amount, and the designation of funds in accordance with the university’s financial policies.
 Accurately record all incoming gifts and pledges, ensuring compliance with university policies, accounting standards, and that allocations adhere to donor agreements, university policies, and any applicable state or federal regulations.
 Reconcile donation records with the university's finance office and prepare deposits.
 Issue gift receipts and acknowledgment letters to donors in a timely manner.
 Once requests and approvals are obtained, initiate fund transfers to coordinate with the university's finance office for the transfer of funds. This includes providing necessary documentation to accounting personnel for fund allocation and ensuring that the transfer is completed in a timely manner.
 Create acknowledgment and reporting after the transfer is processed, to ensure that reports are generated for internal tracking and external audits.

Financial Reporting and Reconciliation:
 Prepare financial reports related to fundraising activities, including monthly reports, year-end summaries, and ad hoc analysis for the Advancement team.
 Reconcile donor financial records with the finance department to ensure consistency between advancement and institutional accounting systems.
 Assist with budget tracking for the Advancement department, monitoring expenditures and revenues.

LSSU Foundation Board Support:
 Coordinate and set up meetings for the LSSU Foundation Board, ensuring timely communication and preparation for board members.
 Provide board members with necessary documentation, including financial reports, donor summaries, and strategic updates before meetings.
 Attend Foundation Board meetings, take detailed minutes, and transcribe them for distribution to board members.
 Assist in organizing board-related events and tracking board member contributions.

Donor Stewardship Support:
 Generate and distribute acknowledgment letters, gift receipts, and pledge reminders to maintain strong donor relations.
 Support the preparation of donor recognition materials for reports, newsletters, and events.

Event Support:
 Provide data and accounting support for fundraising events, including managing event registration, tracking attendee contributions, and generating reports on event revenue.

Compliance and Auditing:
 Ensure that all financial transactions and donor records comply with IRS regulations, CASE (Council for Advancement and Support of Education) standards, and university policies.
 Assist with audits of advancement activities, ensuring all financial and data records are up-to-date and accurate.
 Obtain and maintain familiarity with University policies and procedures, and Advancement events and programs.
 Abide by the standards of ethics and best practices as defined by the Association of Fundraising Professionals.

Other:
 Dispatch mail, inventory and order office supplies.
 Perform other duties as assigned to support Advancement team and/or the business operations of the Advancement Office.

Compensation:

$19.71/hour