Title: Administrative Assistant - Facilities

VP Area: Finance & Operations

Department: Facilities Management

Published Salary Range: $19.97

Job Summary/Basic Function:

To provide professional level administrative, clerical, organizational, and personal assistance to the department head in implementing policies specific to the function of a large department.

Minimum Qualifications:

Graduation from high school; typing proficiency - minimum of 40 words per minute; knowledge of office procedures, ability to take dictation and operate transcriber if required by department; ability to operate electronic office equipment and business machines; knowledge of management principles and ability to make decisions and assume responsibility; ability to utilize software programs; knowledgeable with Banner software preferred; ability to perform arithmetic calculations; accurate speller and good knowledge of grammar; knowledge of the technical field preferred, or five years of experience in similar clerical position. Must represent LSSU Physical Plant in a professional manner, providing outstanding customer service to the campus and local communities.

Preferred Qualifications:

Provide personal assistance to the supervisor and other staff in obtaining, assembling and organizing materials, facilities, and equipment for completion of their responsibilities; screen, interview and advise visitors; schedule appointments, act as contact person for the department. Operate and maintain the radio contact between the Physical Plant Office and other personnel. (Three-way radio contact).

Physical Demands:

Ability to hear a normal conversational voice and telephone conversation, with or without a hearing device; ability to speak and be understood under normal circumstances; ability to read and to understand written and spoken language; ability to see with or without vision aid and to concentrate long hours on a computer screen. Use of fine motor skills and dexterity to type and input computer information and use other business machines. Use of gross motor skills for filing, handling of paperwork, and office equipment. Ability to communicate with a variety of audiences; ability to understand and work with numbers and detail work. Physical fitness adequate to maintain long hours and work under pressure.

Work Hours: 40